With the influx of technology for personal and professional uses, the global volume of data is growing at an astonishing, and increasingly rapid pace. The World Economic Forum estimates that by 20251, 463 exabytes of data will be created every day – the equivalent of more than 212 billion DVDs worth of new data daily.
As data volume grows throughout the world, data management is increasing in importance as a function of an effective enterprise IT strategy. A key to managing data is creating a solution for data archiving.
Data archiving involves moving data that is not accessed regularly from an active database to an archive. Separating inactive data from that which is actively used, and moving it to a new environment for long-term storage offers an organization a number of benefits.
The Benefits of Data Archiving
One of the main benefits of archiving data that is not actively used is that it reduces the cost of primary storage. Primary storage must meet the requirements of users throughout the organization, while archive storage is based on low-use, high-capacity, long-term reserves which are far less expensive.
Once data is moved out of the active database and archived, application performance will improve. Processes will be faster, with fewer records to query, sort and report; and efficiency will be improved. Backup and restore functions can be completed more quickly, with less data to replicate; and upgrades will be faster as well, working with a more streamlined data source.
Sorting and archiving inactive data will limit the need to scale the primary infrastructure for the enterprise, by relocating information away from primary systems.
Having an archiving process in place simplifies and accelerates the process of cloud migration. Migrating data that is actively in use is a critical function, and will go more smoothly with a streamlined and efficient data source. Archived data can be moved to the cloud separately, so as not to pollute the primary migration with inactive data, resulting in a faster migration with fewer potential issues.
SAP Data Archiving
Enterprises that use SAP applications to run critical workflows generate an enormous volume of data which must then be managed for optimal system performance. This includes determining which data should be archived, and setting a process in place to ensure that this happens regularly and reliably.
SAP includes a number of archiving tools that are built into SAP applications; and third-party plugins, integrations and custom scripts can be extremely useful in creating a process and automating archiving tasks to simplify the process.
To successfully archive SAP data, you should:
1. Conduct a thorough assessment.
This assessment will help a company to form a comprehensive illustration of the data landscape, to form the basis for sorting and separating.
2. Identify archival data.
Once the complete data structure is outlined, data can be separated into active data, and data that is suitable for archiving. At this time, data categories can be structured so that archive data is easy to identify, for future automation efforts.
3. Remove data to an external, secure storage archive.
Security is a key consideration for archive data, so you must ensure that the data is secure during transmission and in storage. When data is removed, it can be safely deleted from the main system, freeing up primary storage and improving processes.
4. Plan for the future.
Data will continue to be generated and will require ongoing management. As a long-term strategy, automating data archiving is key to streamline processes and reduce the administrative burden on IT staff. Forward-thinking companies may also consider partnering with a certified SAP consultant, with expertise in cloud migration and technologies, to assist with the initial archive as well as ongoing requirements for data management.
As companies grow and change, and analytics programs gather and use more data from different sources, the data environment will become larger and more complex. To control costs, infrastructure requirements, and optimize application performance, unnecessary data must be identified and cleared from active systems, and placed in secure long-term storage.
However, archiving enterprise data can be a difficult, resource-intensive prospect with ongoing administrative requirements. To reduce the administrative burden and allow your company to focus on higher-level objectives, you may consider enlisting the help of a managed services provider.
Velocity is an advanced Amazon APN partner, and an AWS SAP Competency holder, with SAP-certified expertise in HANA Operations, Hosting Services, Cloud Services, and Application Management Services. Velocity also offers VCAMP, an application management platform purpose-built for SAP, to accelerate and simplify your SAP archiving requirements.